SERVICE 02
Percentage-of-Completion Reporting
Revenue and costs recognized proportionally to physical project progress — compliant financial statements for long-duration contracts, ready for lenders and bonding companies.
$3,200 USD
View Service →
SERVICE 01 · DEBITWISE
Know Exactly Where Every Job Stands
Job Costing & Project Accounting that shows you what each project is actually earning — before problems compound and margins disappear.
THE PROMISE
Margins You Can See. Problems You Can Catch.
When every job has its own clear financial picture, you stop guessing and start making decisions with real information behind them. That's what proper job costing gives you — not just totals, but answers.
With Debitwise handling your project accounting, you'll have actual-versus-estimated performance visible for every active contract, change orders tracked as they happen, and progress billings organized and ready. The kind of clarity that lets you run a project instead of just reacting to it.
WHAT YOU'LL HAVE
-
→
Project-Level Cost Reports
Every job broken down clearly — labor, materials, subcontractors, and allocated overhead — so you see where each dollar actually landed.
-
→
Actual vs. Estimated Tracking
Ongoing comparison of what you planned versus what you're spending — so drift gets noticed before it becomes a write-off.
-
→
Change Orders & Billings, Organized
Change orders recorded as they happen, progress billings prepared on schedule, retainage tracked across the life of the contract.
THE CHALLENGE
Running Multiple Jobs With One Set of Books Doesn't Work
You Can't See Which Jobs Are Bleeding
General ledger accounting collapses everything into company-wide totals. When one project is dragging the whole operation down, it's often invisible until the damage is already done.
Change Orders Create Accounting Chaos
Without a proper system, change orders get recorded inconsistently, billings go out late, and the actual contract value becomes a moving target nobody fully trusts.
Estimates Lose Meaning Over Time
If there's no system comparing actuals back to the original bid, you never know which of your assumptions held up and which ones are costing you work by work.
Most contractors dealing with these gaps aren't doing anything wrong — the tools and processes they started with just weren't built for the complexity that comes with growth. A general bookkeeper handles what they know. Construction accounting requires a different approach from the ground up.
THE APPROACH
Job Costing Built the Way Construction Actually Works
Debitwise sets up your chart of accounts and cost tracking structure around your project types — whether you're managing general contracting work, running as a sub, or operating as a CM. The foundation matters because sloppy setup creates permanent distortion in the numbers.
Labor gets allocated to the right jobs using your payroll data. Material purchases tie back to specific contracts. Subcontractor costs stay attached to the project they belong to. Overhead gets distributed using a method that makes sense for your operation — not a generic formula that doesn't fit the work.
The result is project-level financials that hold up under scrutiny — whether you're reviewing them yourself, presenting to a bonding agent, or working through a lender's financial review.
WHAT MAKES IT WORK
-
01
Construction-Specific Chart of Accounts
Built around construction cost categories — not adapted from a retail template. The structure captures what the industry actually tracks.
-
02
Allocation That Reflects Real Costs
Overhead distributed using methods that reflect how your business actually operates — not arbitrary percentages that distort margins.
-
03
Change Order Tracking, Start to Finish
From initial request through approval and billing — every change order recorded in a way that keeps the contract value accurate and the billing current.
-
04
Retainage and Progress Billings Managed
Billings prepared based on progress, retainage tracked by job, and receivables aging kept current so cash flow stays predictable.
THE EXPERIENCE
Working With Us Month to Month
01
We Learn Your Projects
First, we get familiar with your active contracts, how your jobs are structured, and what your current tracking setup looks like. No assumptions — we look at what's actually in place.
02
We Set Up the Structure
Cost codes established, accounts aligned to construction workflows, and reporting templates built around your contract types. The setup work is what makes the ongoing reporting reliable.
03
Monthly Work Runs on Schedule
Bookkeeping, cost allocation, change order updates, and billing preparation handled on a predictable cycle. You get reports on time — not when we get around to it.
04
Reports Worth Looking At
Clear, readable project-level reports with the figures that matter most. We flag anything worth a closer look so you're not hunting through numbers to find the issue.
INVESTMENT
Transparent, Monthly. No Hidden Scope.
Job Costing & Project Accounting
$2,500
USD / Month
This is a flat monthly fee — not an hourly rate that expands with complexity. If your project count changes or the work gets more involved at certain points, we'll have an honest conversation. There's no surprise invoice at month end.
For what a skilled full-time accounting hire would cost, you get a team that already knows construction — without the onboarding time, benefits overhead, or turnover risk.
WHAT'S INCLUDED
-
→
Monthly project-level bookkeeping — costs allocated to the right jobs, accounts reconciled, records kept current
-
→
Actual-vs-estimated reporting — for every active project, every month, in a format you can actually read
-
→
Change order tracking — recorded as they come in, tied to the correct job, reflected in billing
-
→
Progress billing preparation — billings assembled based on project progress and contract terms
-
→
Retainage tracking — by job, through the life of the contract, with aging kept current
-
→
Monthly review conversation — a brief walkthrough of where things stand and anything worth attention
HOW IT HOLDS UP
A Methodology Built on Construction Reality
HOW PROGRESS IS MEASURED
We don't use simplistic percentage-of-budget consumed as a proxy for completion. Cost-to-complete estimates are based on what's physically remaining in the field — not what's left in the budget line.
That means the variance reports reflect real performance, not an artifact of the accounting method.
WHAT REALISTIC LOOKS LIKE
Getting job costing right typically takes one to two months to fully establish — new processes, clean categorization, and a complete billing cycle before the picture is fully clear.
Most clients see meaningful visibility into individual project performance within the first 60 days.
WHO THIS SERVES BEST
General contractors, subcontractors, and construction managers running multiple concurrent projects — particularly those where each job has its own contract value, cost structure, and timeline.
Single-project firms can use it too, but the value compounds when you're managing more than one job at once.
OUR COMMITMENT
We Only Take On Work We Can Do Properly
Before we agree to take on your project accounting, we'll spend time understanding your current situation — what you're working with, how your jobs are structured, and what would need to change. If it's not a setup we can handle well, we'll say so plainly.
If at any point in the first 60 days the work doesn't match what we described, we'll make it right or help you find someone better suited to your needs. The goal is a working relationship that holds up over time — not a signed contract that doesn't deliver.
BUILT-IN ASSURANCES
-
→
No long-term contract required to start. Month-to-month engagement — the relationship continues because it's working, not because of paperwork.
-
→
Initial consultation at no charge. We talk through your projects first, understand what you need, and tell you honestly what we can and can't do for you.
-
→
Your records stay yours. Everything we work on — files, reports, account history — belongs to you and can be handed off cleanly at any time.
NEXT STEPS
A Straightforward Path to Better Project Numbers
01
Send Us a Message
Use the contact form on our home page. Tell us a bit about your projects — how many active jobs you typically run, what type of work, and where your accounting currently falls short.
02
We'll Have a Conversation
Within one business day, we'll respond to set up a time to talk through your situation. No intake form with 40 fields — just a direct conversation about your projects and what better accounting would actually look like.
03
We Get to Work
If it makes sense to move forward, we'll outline what the setup process looks like for your situation and agree on a start date. The first month is structured around getting the foundation in place properly.
OTHER SERVICES
Explore What Else Debitwise Handles
SERVICE 03
Contractor Compliance & Certified Payroll
Certified payroll reports, prevailing wage verification, and compliance documentation for public works and government-funded construction — maintained and audit-ready.
$1,400 USD / month
View Service →GET STARTED
Ready to See What Your Projects Are Actually Earning?
Drop us a message through the contact form. Tell us about your work — we'll respond within one business day and take it from there.
Talk to Us About Job Costing